DETAILED GUIDELINES FOR PREPARING AND SUBMITTING THE 2025 ENVIRONMENTAL PROTECTION REPORT

Environmental protection reporting is a crucial legal obligation that businesses must fulfill annually. Compliance with regulations not only helps businesses avoid legal risks but also affirms their commitment to sustainable development.
Below is a detailed guide from the experts at SOLEN.

1. Legal Basis
All procedures for preparing and submitting the environmental protection report are based on the current legal framework, including:
Environmental Protection Law 2020 (No. 72/2020/QH14): The highest legal framework governing all environmental protection activities.
Decree 08/2022/ND-CP and Decree 05/2025/ND-CP:
Details the subjects required to prepare environmental protection reports according to Article 37.
Decree 05/2025/ND-CP supplements regulations on project classification and streamlines procedures for granting environmental permits, creating a basis for data synchronization in reporting.
Circular 02/2022/TT-BTNMT and Circular 07/2025/TT-BTNMT:
Clause 2, Article 66 (Circular 02/2022): Stipulates the obligations and deadlines for submitting reports.
Circular 07/2025/TT-BTNMT: Promulgates the latest reporting form system (applicable to the 2026 reporting period), replacing the old forms in Appendix VI to align with the reality of digital management.
Decision 3323/QD-BTNMT: Correcting the deadline for submitting periodic reports by businesses to before January 15th of each year instead of January 5th as in the old document.

2. Subjects required to submit reports
All investment project owners, production, business, and service establishments subject to the requirement of an Environmental Permit or Environmental Registration must prepare periodic environmental protection reports.

3. Reporting deadline
According to regulations, businesses should note the following timeframe:
Before January 15th of the following year, based on Clause 2, Article 66 of Circular 02/2022/TT-BTNMT (corrected by Decision 3323/QD-BTNMT): Businesses must complete and submit the environmental protection report for the previous year.

Note: Some localities or industrial zones may have more specific requirements; businesses should check the specific guidance documents if available.

4. Implementation Procedure at SOLEN
To ensure accuracy, SOLEN proposes a standardized 4-step process:
Step 1: Data Collection and Compilation
Collect results of periodic environmental monitoring (soil, water, air).
Statistics on the volume of waste generated (hazardous, industrial, domestic).
Check the operational status of environmental protection facilities (wastewater treatment system, exhaust gas treatment system).
Documents and contracts for waste treatment transfer.

Step 2: Report Drafting
The report content must follow the template prescribed in Circular 07/2025/TT-BTNMT of the Ministry of Natural Resources and Environment (Template No. 01, Appendix VI), including:
Results of the operation of environmental protection facilities.
Waste and scrap management status.
Environmental monitoring and surveillance results.
Environmental incident response (if any).

Step 3: Internal Review and Approval
Environmental experts at the enterprise (or consulting unit such as SOLEN) will review all data to ensure consistency before submitting it to the leadership for signing and stamping.

Step 4: Report Submission
Currently, report submission is prioritized through the following methods:
Sending a paper copy: Signed and stamped directly to the management agency.
Sending an electronic copy: Through the national or local environmental information system (if the system has been implemented synchronously in the area).

5. Receiving Agencies
Enterprises submit reports simultaneously to the following agencies:
Environmental permit issuing agency or environmental registration receiving agency.
Department of Agriculture and Environment (where the project/facility operates).
People’s Committee at the ward/commune level. 5. Management Board of Economic Zones and Industrial Parks (if the business is located in an industrial park).

6. Why choose SOLEN’s services?
Preparing environmental reports requires a deep understanding of law and technology. SOLEN commits to:

Accuracy: A team of experienced engineers with a thorough understanding of the latest regulations of 2026.

Speed: Optimized processes to help businesses meet reporting deadlines.

Comprehensive support: From monitoring and sampling to drafting and submitting documents.